We invite organizations who share the Foundation’s goals to submit an initial approach through a concise letter of inquiry (LOI.)

Letters of inquiry can be submitted at any time during the year.

We are currently transitioning to a new grants administration system. During this interim, please e-mail LOIs to with the subject line: LOI (Name of Organization).

LOIs should be addressed to: Shelley A. Davis, President/CEO, The Coleman Foundation.

What To Include:

  • A brief description of the organization
  • A synopsis of the program to be proposed
  • A clear statement of program/grant objectives and how they will be evaluated
  • An estimate of the size grant to be proposed or range of proposed funding
  • A statement of how the program/project will be sustained following the grant period
  • Contact name and information, including the e-mail address of the project manager for further communication


What Not To Include:

Brochures, audio/video files and other attachments should not be sent with the letter of inquiry. Any such attachments will not be considered at this stage of review.

If the Foundation has invited you to submit a proposal, please download and complete the Proposal Application and the Proposal Budget.

Please do not submit proposals unless requested to do so by a Foundation staff member. As a small-staffed organization, we are unable to acknowledge or consider unsolicited proposals. 

Invited proposal components

  • An abstract of the program or project
  • Statement of organization’s history and accomplishments
  • Description of program or project
  • Statement of goals and how they will be evaluated
  • Budget for proposed program or project (using Budget Template)
  • Proof of organization’s non-profit tax status – 509(a)(1) or 501(c)(3)
  • List of organization’s Board of Directors
  • Current organization budget
  • Most recent audited financial statement

Please submit the electronic versions of the Proposal Application in MS Word and the Proposal Budget in Excel in their original formats (NO PDFs, please) to your program officer.

The Board meets four times per year. The Board meetings are generally held in March, June, August and November. Grantees will be notified of grant approvals within two weeks of the Board’s decision. Foundation staff conducts due diligence, site visits, meetings, and assessment necessary to make presentations and funding recommendations to the Board.

Approved grants are documented in an agreement executed by both the Foundation and the Grantee to confirm the terms of the grant. The grant agreement includes the schedule of payments and reporting requirements. Grant reports should be mailed or emailed to the Coleman Foundation program officer assigned to the grant. As an alternative, grants reports can also be emailed to the Foundation at The primary contact for the grant is responsible for submitting reports by the due date. Any request for extensions must be submitted in writing prior to the due date.

Reporting requirements include interim and/or final reports which describe the funded activity as well as the status of the project budget. The Foundation has established templates for the Grantee Report and Budget Report. All grantees should use Foundation templates to satisfy reporting requirements of the grant agreement.

Grants are considered closed by the Foundation only after final reporting requirements have been completed, even when these requirements are to occur after final grant payments have been made.